Name-Based Criminal Record Check FAQ

1. What is the difference between a name-based criminal record check and a fingerprint-based criminal record check?

A name-based criminal record check uses your name and date of birth to determine whether you have a criminal record or not based on the contents of the criminal records in the RCMP’s National Repository of Criminal Records. Name-based criminal record checks are the quickest and easiest way to determine if someone has a criminal record. Name-based criminal record checks are not certified by the RCMP as it is not 100% possible to confirm the identity of the individual without biometrics (specifically fingerprints).

A fingerprint-based criminal record check, also called a “Certified criminal record check” is when an individual is fingerprinted, and the fingerprints are digitized and sent to the RCMP’s Real-Time Identification (RTID) and compared with all fingerprints of individuals with criminal records. Since everyone’s fingerprints are unique, this allows the RCMP to definitively confirm that the person has a criminal record or not.

For more information, please refer to the RCMP’s website for types of criminal background checks: https://www.rcmp-grc.gc.ca/en/types-criminal-background-checks.

2. What is the difference between a Basic Check and an Enhanced Check?

The Basic Check is a name-based search against the RCMP’s National Repository of Criminal Records to see if you have a criminal record based on your name and date of birth. The Enhanced Check has everything the Basic Check has with additional searches in various Canadian police databases to obtain any additional offence information, including convictions, outstanding warrants, charges, and judicial orders available from a local police agency's records management system and other systems/records where authorized.

3. I’m not sure if I need a name-based criminal record check or a fingerprint-based certified criminal record check, how do I determine which to get?

Whether you need a name-based criminal record check or a fingerprint-based criminal record check is entirely up to the agency/individual that requested that you have the criminal record check performed. For example, if the criminal record check is for employment, you should contact the individual in the company that directed you to get the criminal record check. Similarly, in a volunteer scenario, you should contact the volunteer organization for clarification of what type of check is required. Gambit ID will not know what type you need.

4. The certificate I received with my results features branding from a Canadian police department. Why is that?

Name-based criminal record checks, the check is performed on the RCMP’s CPIC system. Access to CPIC is only provided to police departments. As such, Gambit ID has partnered with police departments whose staff perform the check on CPIC. All private companies offering name-based criminal record checks have these types of partnerships with police departments.

5. My result certificate indicates that the “Results of Standard CRC” is NEGATIVE, what does that mean?

This means that based on the information you provided, specifically your name and date of birth, the search of the RCMP National Repository of Criminal Records did not identify any criminal records.

6. My result certificate indicates that the “Results of Standard CRC” is INCOMPLETE, what does that mean?

This means that based on the information you provided, specifically your name and date of birth, the search of the RCMP National Repository of Criminal Records could not determine if you have a criminal record or not. This can happen, for example, when an individual has a common name and someone with the same name has a criminal record. In this case, the only way to determine if you have a criminal record is if you are a fingerprinted and they are digitized and sent to the RCMP’s Real-Time Identification (RTID) system.

7. My result certificate indicates that the “Results of Standard CRC” is CONFIRMED, what does that mean?

This means that based on the information you provided, specifically your name and date of birth and previous criminal convictions, the search of the RCMP National Repository of Criminal Records has confirmed that the information you provided related to your criminal record is accurate.

8. For my Enhanced Check, my result certificate indicates that the “Results of Judicial Matters” is NEGATIVE, what does that mean?

This means that based on the information you provided, specifically your name and date of birth a search of the additional police databases did not find charges, convictions, warrants, etc.

9. For my Enhanced Check, my result certificate indicates the “Results of Judicial Matters” is ADDITIONAL CHECK RECOMMENDED, what does that mean?

This means that based on the information you provided, specifically your name and date of birth a search of the additional police databases something was found. In this case, because Gambit ID is a private company, the explicit findings cannot be disclosed. To obtain the explicit findings, the same check (Criminal Record and Judicial Matters Check) needs to be performed directly with a police department. In this case, it is recommended you contact the closest police department to where you are physically located for instructions on how to do this (it will vary by police department).

10. I disagree with the results of my name-based criminal record check, what can I do?

There is nothing Gambit ID can do in this case. If you think the result is incorrect, please contact the police directly via the email address on your certificate.